Privacy Policy

Last updated: December 2024

Martin Quinn Photography is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, make purchases, or interact with our services. By using our website, you consent to the practices described in this policy.

Information We Collect

Personal Information

We collect personal information you provide directly to us, including when you create an account, make a purchase, subscribe to our newsletter, submit inquiries, or contact us for support. This may include your name, email address, mailing address, phone number, billing information, and any other information you choose to provide.

Automatically Collected Information

When you visit our website, we automatically collect certain information about your device and interaction with our site. This includes your IP address, browser type and version, operating system, referral URLs, pages viewed, time spent on pages, access dates and times, and other diagnostic data. This information helps us understand how our website is used and improve our services.

Cookies and Tracking Technologies

We use cookies, web beacons, and similar tracking technologies to enhance your browsing experience, analyze website traffic, and personalize content. You can control cookie settings through your browser preferences, though disabling cookies may affect certain website functionality. We may also use third-party analytics services like Google Analytics to understand website usage patterns.

How We Use Your Information

We use the collected information for various legitimate business purposes, including:

• Process and fulfill your orders, including payment processing and shipping arrangements
• Send you order confirmations, shipping updates, and other transactional communications
• Respond to your inquiries, comments, and customer service requests
• Send newsletters, promotional materials, and marketing communications (with your explicit consent)
• Improve our website functionality, user experience, and service offerings
• Conduct data analysis, market research, and website usage analytics
• Prevent fraud, enhance security, and comply with legal obligations
• Personalize your experience and provide relevant product recommendations

Legal Basis for Processing

We process your personal information based on various legal grounds including: performance of contracts, compliance with legal obligations, protection of vital interests, legitimate business interests, and your explicit consent. Where we rely on consent, you have the right to withdraw it at any time without affecting the lawfulness of processing based on consent before its withdrawal.

Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties for marketing purposes. We may share your information in the following limited circumstances:

• Service providers who assist with payment processing, shipping, email delivery, and website analytics
• Legal compliance when required by law, court order, or government regulation
• Business transfers in the event of merger, acquisition, or sale of business assets
• Protection of rights when necessary to protect our rights, property, or safety, or that of others
• Consent when you have given explicit permission for specific sharing purposes

Data Security and Protection

We implement comprehensive security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• SSL/TLS encryption for data transmission and secure socket layer protection
• Secure servers with restricted access and regular security monitoring
• Regular security assessments and vulnerability testing
• Employee training on data privacy and security protocols
• Secure payment processing through PCI DSS compliant payment providers
• Regular data backups and disaster recovery procedures

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce our agreements. Account information is typically retained for the duration of your account plus a reasonable period thereafter. Transaction records are maintained in accordance with applicable tax and business record retention requirements.

Your Rights and Choices

Depending on your location, you may have various rights regarding your personal information:

• Access: Request a copy of the personal information we have about you
• Correction: Request correction of inaccurate or incomplete personal information
• Deletion: Request deletion of your personal information, subject to legal obligations
• Portability: Request transfer of your personal information to another service
• Restriction: Request limitation of processing under certain circumstances
• Objection: Object to processing based on legitimate interests or direct marketing
• Opt-out: Unsubscribe from marketing communications at any time

International Data Transfers

If you are located outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States where our servers are located. We ensure appropriate safeguards are in place for such transfers in accordance with applicable data protection laws.

Children's Privacy

Our website is not intended for children under 13 years of age, and we do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child under 13, we will take steps to delete such information promptly.

Third-Party Links and Services

Our website may contain links to third-party websites or services that are not operated by us. This Privacy Policy does not apply to third-party sites, and we are not responsible for their privacy practices. We encourage you to review the privacy policies of any third-party sites you visit.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or business operations. We will notify you of any material changes by posting the updated policy on our website and updating the "Last updated" date. Continued use of our website after changes indicates acceptance of the updated policy.

California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information is collected, the right to delete personal information, and the right to opt-out of the sale of personal information. We do not sell personal information as defined by the CCPA.

Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

• Email: privacy@martyquinn.com
• Contact Form: martyquinn.com/contact
• Response Time: We aim to respond to all privacy inquiries within 72 hours